英文电子邮件写作技巧
一、文法上
1、切忌主客不分或模糊
例子: deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
应改为：deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (we决定呀, 不是report.)
2、句子不要凌碎
例子: he decided not to audit the last ten contracts. because of our previous objections about compliance. 应该连在一起.
3、结构对称,令人容易理解.
例子: the owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
应改为: the owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.单众数不要搞乱,不然会好刺眼,看不舒服.
例如: an authorized person must show that they have security clearance.
5.动词主词要呼应. 想想这两个分别:
1）.this is one of the public-relations functions that is underbudgeted.
2）. this is one of the public-relations functions, which are underbudgeted.
6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.
7.标点要准确.
例如: he did not make repairs, however, he continued to monitor the equipment.
改为: he did not make repairs; however, he continued to monitor the equipment.
8.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.
10.大小写要注意.非必要不要整个字都是大写,除非要骂人
例如: must change to os immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.
二、 写信提示
1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的: howard e. wyatt, d.d.sphd. dr. howard e. hyatt
2.多过一个男人,用messrs,就是misters的意思,不过不要跟名字,跟姓就行啦.例如: messrs. smith, wyatt, and fury 。女人呢? 用mesdames, mmes., or mses. 同样不要跟名字. 例子: mses. farb, lionel, and gray 。男女一齐呢? 弄清楚称呼就行.例如: dr. and mrs. harold wright ；mr. harold wright and dr. margaret wright ；mr. and mrs. harvey adams-quinn 。
3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊~有时大头不知道对方头衔,干脆用ms.算了. ms. sarah gray
4.地址要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:
ken green, president ／ken green ／vice president of international operations
但这个就显得有点。。。:
ken green ／vice president of unicom china
正确应为:
ken green ／vice president, unicom china
5.老外的名字有时有jr. 或 sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:
michael j. smith, jr. ／michael j. smith sr.
6.外国国名尽量用大写.是为尊重,也方便邮差叔叔.
7.地址上的数字直接用阿拉伯数字吧,除了one,例子:
127 ninth avenue, north
127 e. 15 street
5 park avenue
one wingren plaza
556 - 91 street